2025 Fairmont Copley Plaza Wedding Planning Guide
Quick Facts About the FairMont Copley Place
Address: 138 St. James Ave, Boston, MA 02116
Neighborhood: Back Bay — corner of Copley Square (across from Trinity Church and the Boston Public Library)
Event spaces commonly used for weddings: Grand Ballroom, Oval Room, Venetian Room, Ballroom Foyer (cocktail hour), St. James + Copley Rooms (side rooms)
Catering: In‑house (hotel)
Guest flow that works: Foyer cocktails → Ballroom/Oval/Venetian dinner → Foyer or Ballroom dancing
Getting here: Green Line Copley stop + Back Bay Station a short walk; rideshare is easiest
Capacity snapshots (approx.): Grand Ballroom up to ~600 for dinner (max ~1,100 depending on configuration); Oval Room up to ~320 for dinner; Venetian Room up to ~230 for dinner; Ballroom Foyer up to ~230 for reception; St. James up to ~150. Always confirm final layouts with the hotel team.
Fairmont Copley Plaza Wedding Overview
Planning a Fairmont Copley Plaza wedding in Back Bay, Boston? This landmark hotel pairs grand, gilded ballrooms with smooth guest flow. From the Grand Ballroom to the Oval and Venetian Rooms, it works for intimate dinners and large celebrations. The hotel’s culinary team keeps service dialed in, and the architecture photographs beautifully—chandeliers, mirrors, Beaux-Arts details. I’m a Boston wedding photographer who’s documented more weddings here than anywhere else, so this guide shares real timelines, room tips, and photo locations that keep the day easy and candid.
Is Fairmont Copley good for weddings? Yes, multiple ballrooms, a central Back Bay location, and on-site catering make planning simple.
Which rooms are most popular? The Grand Ballroom accommodates larger guest counts, while the Oval and Venetian Rooms offer classic, elegant setups.
Where do photos happen? Inside the ballrooms/foyer and outside around Copley Square and the Boston Public Library facade.
Why Choose The Fairmont Copley Plaza For Your Wedding
Classic Boston. Beaux‑Arts architecture, gilded ceilings, crystal chandeliers, and that signature foyer — it photographs beautifully.
Multiple elegant rooms. Options that scale from intimate to grand without losing flow.
Weather‑proof. You can create variety indoors even if Back Bay wind kicks up.
Walkable portraits. Step to Copley Square, Trinity Church exteriors, or the BPL facade in minutes (permits needed for BPL interiors).
Wedding Ceremonies at The Fairmont Copley Plaza
The Fairmont Copley Plaza is a historic hotel in the heart of Boston, Massachusetts, and a sought-after wedding venue in Boston. The hotel offers two stunning options for your wedding ceremony: the Oval Room and the Grand Ballroom.
The Oval Room features an enchanting atmosphere with sparkling crystal chandeliers, intricate hand-carved molding, elegant French doors, and a breathtaking ceiling mural. On the other hand, the Grand Ballroom is the largest ceremony space at the Fairmont Copley Plaza, offering a state-of-the-art audio-visual system, stunning gold-accented design, and an impressive 6,090 square feet of space.
The Grand Ballroom Wedding Ceremony
The Grand Ballroom at the Fairmont Copley Plaza is a versatile and stunning location for exchanging your wedding vows. The room is the most prominent ceremony location available and offers state-of-the-art audio-visual equipment, allowing you to create a personalized wedding experience. The room's gold accents and stunning design create a luxurious atmosphere, making it the perfect location for a grand wedding ceremony. With 6,090 square feet of space, the Grand Ballroom can accommodate even the largest wedding parties. If you're looking for a beautiful location to exchange your wedding vows, the Grand Ballroom at the Fairmont Copley Plaza is a great option.
These are just some of the features of the Oval Room and Grand Ballroom. The venue's wedding planners will help you decide which location is best and give you ceremony tips to ensure a stress-free ceremony.
The Oval Room Wedding Ceremony
If you love the idea of exchanging your vows in a room filled with crystal chandeliers, the Oval Room at the Fairmont Copley Plaza might be perfect for you. This stunning room can seat over 320 people and offers a romantic and elegant ambiance. The Oval Room is ideal for capturing beautiful wedding photos with its high ceilings, ceiling mural, and French doors and windows. You'll feel like you're in a fairytale as you dance with your partner under the sparkling atmosphere. The hand-carved molding and classic architecture add to the timeless charm of the space, creating a truly unforgettable wedding ceremony.
Cocktail Hour at The Fairmont Copley Plaza
Cocktail hour is one of my favorite parts of the day to photograph. The energy between the couple and their friends and family is exciting. At Fairmont Copley Plaza, cocktail hour is hosted in one of two rooms, depending on your reception location.
Venetian
When I photographed weddings in the Oval Room, the cocktail hour was in the Venetian Room. This room is located on the first floor and is connected to the Oval. It is 2,068 square feet and features beautiful Venetian glass chandeliers. The room's luxurious decor sets the tone for a sophisticated cocktail hour experience.
Ballroom Foyer
On the other hand, you are having your wedding reception in the Grand Ballroom, while the cocktail hour is hosted in the Ballroom Foyer. The foyer, which is 2,068 square feet and is adjacent to the Grand Ballroom, makes a convenient and seamless transition for guests. It features stunning marble floors, soaring ceilings, and a beautiful fountain that adds an element of grandeur to the cocktail hour ambiance.
Wedding Receptions at The Fairmont Copley Plaza
Wedding Receptions in The Oval Room at The Fairmont Copley Plaza
The Oval Room at the Fairmont Copley Plaza is one option for a wedding reception. Its elegant ambiance and exquisite décor make it a romantic setting for any reception. Its hand-carved molding, French doors and windows, and stunning ceiling mural provide a luxurious backdrop for your special day. The room can accommodate up to 320 guests, making it perfect for more significant celebrations.
Wedding Receptions in The Grand Ballroom at The Fairmont Copley Plaza
The Grand Ballroom is the other option for a wedding reception at the Fairmont Copley Plaza. With a state-of-the-art audio-visual system and stunning design, the Grand Ballroom is a versatile space that can be customized to suit any style or theme. Its gold accents and grand chandeliers create a sophisticated atmosphere perfect for an unforgettable reception. With 6,090 square feet of space, the Grand Ballroom can accommodate up to 550 guests, making it ideal for large-scale celebrations. Weddings at the Fairmont Copley Plaza end around 11:00 - 11:30 pm.
Wedding Photo Locations at Fairmont Copley Plaza
Over the years, I have found The Fairmont Copley Plaza offers endless Boston wedding photo locations perfect for portraits during golden hour, first looks, and family photos. The hotel is across the street from the iconic Boston Plaza Square, has stunning architecture, and offers excellent light during golden hour. The Fairmont Copley Hallway is another excellent location for a wedding portrait with its elegant decor and intricate details.
Consider the deck next to the hotel's gym if you're looking for a unique outdoor photo location. This spot offers beautiful city views and is perfect if you have planned a first look at your wedding timeline. I like this photo location because it provides a private and quiet area for you during your first look.
For easy family photos, we recommend taking pictures in the exact location where your wedding ceremony will take place.
For large group photos, I like to photograph them in the lobby of the Fairmont Copley Plaza, which provides enough room for wedding parties or extended family photos. The lobby has a rich history and beautiful architecture, and the Fairmont Copley Plaza will provide the perfect backdrop for your wedding photos. This is also a great option if you need a rain plan for your wedding party and family photos.
Fairmont Copley Plaza Catering
The catering at Fairmont Copley Plaza is a culinary experience to remember. Executive Chef Zaid Khan has created curated menus focusing on local ingredients that highlight the flavors of New England. From seasonal ingredients hand-picked at the Copley Square Farmers Market to honey sourced from their rooftop bee hives, the Fairmont promises an authentic culinary journey. With 110 years of experience, delectable food, wine, and exemplary service have been central to the mission of Fairmont Copley Plaza. Chef Zaid Khan's appreciation for unpretentious and simple flavors shines through in every dish, making the catering at the Fairmont Copley Plaza an unforgettable experience for guests.
A Wedding Day Timeline at the Fairmont Copley Plaza
Planning a wedding at the Fairmont Copley Plaza requires thoughtful coordination to ensure everything runs smoothly. Below is a timeline from a recent celebration I photographed at this Boston wedding venue, highlighting the day's seamless flow and the vendors' exceptional contributions.
Morning: Getting Ready
9:00 AM: The bride and bridal party began hair and makeup with Charlotte Phinney and her team in one of the luxurious suites at the Fairmont Copley Plaza. The groom and groomsmen got ready in a separate suite and were dressed in elegant attire from J. Hilburn.
12:00 PM: Lunch was served to the wedding party.
12:30 PM: The floral team from Petals, Inc. arrived to deliver stunning arrangements for the ceremony and reception spaces.
1:00 PM: The Ripcord Band, began setting up sound systems for the ceremony, cocktail hour, and reception.
Afternoon: First Look and Group Photos
1:30 PM: I, Mark Davidson Photography, arrived with my team to capture getting-ready moments, detail shots, and candid moments leading up to the ceremony.
2:30 PM: The couple had a private first look in the Singleton Room, sharing heartfelt vows before starting their photo session. We took the group portraits, like the wedding party and family photos, in the holiday-decorated lobby of Fairmont. Then, the couple and I took a few pictures around the hotel.
Late Afternoon: Ceremony
4:00 PM: Guests began arriving at the Grand Ballroom. Ushers handed out programs designed by Emily Gallardo Calligraphy, and background music set the mood.
4:35 PM: The ceremony began. The ballroom, adorned with floral installations by Petals, Inc., created a romantic ambiance. The band provided ceremony music and audio equipment, and the Fairmont staff ensured every detail, from the microphone to the reserved seating, was executed perfectly.
Evening: Cocktail Hour
5:00 PM: Cocktail hour took place in the Ballroom Foyer, with stunning lighting by Frost Productions and signature cocktails on the menu. Guests mingled while enjoying live music provided by the Ripcord Band.
5:50 PM: The couple had a private reception space reveal with their wedding planner from the Fairmont Copley. They previewed the transformed Grand Ballroom with Chiavari chairs and elegant centerpieces repurposed from ceremony florals.
Dinner and Dancing
6:35 PM: Dinner, catered by the Fairmont Copley Plaza, was served. Guests enjoyed a curated menu featuring fresh, local ingredients. During the first course, the couple visited tables to greet guests.
7:45 PM: Toasts began, including heartfelt speeches from the maid of honor, the groom’s brothers, and a thank-you message from the couple. Guests then indulged in dessert and cake cutting.
8:15 PM: The dance floor opened with the song "September,".
9:00 PM: The bouquet toss took place from the Grand Ballroom balcony during the band's break.
Late Night: Closing and After-Party
10:20 PM: The evening concluded with a final dance, after which the bar closed, leaving water stations available for guests.
10:30 PM: Guests departed, taking centerpieces as keepsakes. The wedding team from Without A Hitch handled the cleanup and safely transported gifts and personal items to the family’s hotel room.
11:00 PM: The after-party kicked off at Rochambeau, where guests continued the celebration late into the night.
Wedding Photos From a Fairmont Copley Plaza Wedding
Activities for Fairmont Copley Plaza Wedding Guests
Staying at the Fairmont Copley Plaza in Boston’s Back Bay? Here are easy, close‑by things to do between wedding events — all guest‑friendly and walkable or a quick T/ride‑share away.
Top, Close‑By Picks
Boston Public Library (BPL) & Courtyard — Directly across Copley Square. Grand architecture, quiet courtyard, rotating exhibits. Great for a calm coffee break between events.
Newbury Street - Eight blocks of boutiques, galleries, and cafés, a couple of minutes from the hotel. Perfect for a stroll.
Boston Public Garden (Swan Boats in season) - Iconic lagoon, willow trees, and statues. An easy walk for a breath of fresh air.
Getting Around (Fast)
Walkable: Most Back Bay highlights are 5–15 minutes on foot.
T stops: Copley (Green Line) is steps away; Back Bay (Orange Line/Commuter Rail) is a short walk.
Ride‑share: Quick, affordable hops to the Waterfront, North End, and Seaport.
Quick Answers (for guests)
What can guests do near Fairmont Copley Plaza? Shop Newbury Street, visit the BPL courtyard, stroll the Public Garden, or hop a Duck Tour.
Is it walkable? Yes — many top sights are within a few blocks; the Green Line expands your options in minutes.
Whether your guests are first‑timers or locals, these spots deliver classic Boston without complicating the wedding timeline.
Fairmont Copley Plaza Wedding Pricing — FAQs
How much does a Fairmont Copley Plaza wedding cost?
Recent ranges couples report: a ceremony fee ~$3,500, dinner packages $200–$350 per guest, plus a service charge (~17%) and applicable taxes. Bar packages, enhancements, and rentals are additional. Always confirm current numbers with your catering manager.
What’s included in the per-person price?
Typically: passed hors d’oeuvres, salad, entrée, dessert, coffee/tea. Bar is usually priced per person by the hour (often 4–5 hours). Menu tastings and customizations vary by package.
Is there a food & beverage minimum?
Yes. Minimums depend on room (Grand Ballroom vs. Oval/Venetian), date, and guest count. Ask whether the minimum is food only or food + beverage, and whether it’s calculated before service/tax.
Are there extra fees we should plan for?
Common adds: ceremony setup, AV/staging, specialty linens or chairs, pin-spotting/uplighting, overtime, valet/event parking, vendor meals, and security where required. Your Banquet Event Order (BEO) will outline the final items.
What about deposits and payment schedule?
The hotel contract sets the deposit, schedule, and cancellation terms. Expect an initial deposit at signing and staged payments leading up to the event date.
Quick math example (150 guests)
At $200–$350/guest, food & beverage runs $30,000–$52,500.
Add 17% service → $5,100–$8,925.
Add ~$3,500 ceremony fee.
Subtotal (before tax, bar upgrades, rentals): $38,600–$64,925.
How can we keep costs in check without losing the look?
Choose Friday/Sunday or winter dates, trim the guest list, serve wine with dinner and a shorter full-bar window, repurpose ceremony florals, and use a simple lighting package (pin-spots + dance floor). For more budget-smart ideas, see my Boston Wedding Planning Resource: https://www.mark-davidson.com/boston-wedding-planning-resource
Do we need a planner if the hotel has a catering team?
Yes—highly recommended. The hotel manages venue and service. A planner runs timeline, décor, and vendors so your night stays laid-back and dialed-in.
Can the Fairmont host both ceremony and reception?
Yes. Popular flow: Foyer cocktails → Grand Ballroom (or Oval/Venetian) dinner → Ballroom dancing. Indoor spaces make weather backups simple.
How many guests can the hotel accommodate?
Approximate seated capacities (confirm with the hotel):
Grand Ballroom: up to ~580 seated
Oval Room: up to ~320 seated
Venetian Room: up to ~220 seated
Ballroom Foyer (cocktail/reception): up to ~220
St. James Room: up to ~120 seated
What’s included vs. rented?
House tables, banquet chairs, basic linens, china, glassware, and flatware are usually included. Specialty linens, upgraded chairs, staging, and décor come from rental partners.
Conclusion
In conclusion, the Fairmont Copley Plaza is a beautiful and historic venue in the heart of Boston, MA, offering an elegant wedding setting. With several options for ceremony and reception locations, as well as on-site catering and accommodation, the Fairmont Copley Plaza provides a comprehensive experience for the wedding party and guests. The nearby churches and photo locations make it easy for couples to plan their entire day in one convenient location. Additionally, the restaurants and activities in Boston offer ample opportunities for wedding guests to explore the city before or after the big event. With its timeless charm and luxurious amenities, the Fairmont Copley Plaza is the perfect location to create unforgettable memories on one of the most important days of your life.